Completing the Funding Declaration
Step-by-step guide to completing your funding declaration
Step-by-Step Guide
Review Child Information
Check that your child's name, date of birth, and address are correct. If anything is wrong, contact your nursery before continuing.
You cannot edit child details directly - the nursery must make changes
View the Funding Agreement
Read the funding agreement carefully. This explains what funding you're claiming and the terms and conditions. Click 'I have read and understood' to continue.
Provide Medical Information (if required)
Enter any allergies, medical conditions, dietary requirements, and emergency contact details. This information helps the nursery care for your child safely.
Be thorough - include all allergies even if mild
Upload Legal ID (if required)
Take a clear photo of your child's birth certificate or passport. Ensure all text is readable and the entire document is visible.
Do not upload driving licences or other adult ID - this must be your child's document
Enter Your Personal Details
Provide your full name, title, date of birth, and relationship to the child. You must be a parent or legal guardian to sign.
Use your full legal name as it appears on official documents
Enter Your National Insurance Number
Your NI number is required for funding verification. Format: two letters, six numbers, one letter (e.g., AB123456C).
Find your NI number on payslips, P60, tax letters, or benefits letters
Provide Your Address
Enter your current residential address. If you live at the same address as your child, you can click 'Copy child's address' to auto-fill.
Enter Eligibility Codes (if applicable)
For 30-hour funding: enter your 11-digit code from HMRC. For 2-year-old funding: enter the code from your local council. Include the expiry dates.
Apply at gov.uk/apply-30-hours-free-childcare for 30-hour codes
Review Consents
Review and tick the consent boxes for EYPP (Early Years Pupil Premium) and DAF (Disability Access Fund) if applicable. These provide additional funding for eligible children.
Sign the Declaration
Type your full legal name in the signature box. By signing, you confirm that all information is accurate and you understand the declaration.
Providing false information is a criminal offence and may result in prosecution
Submit
Click 'Submit Declaration' to send your completed form to the nursery. You will receive a confirmation with a reference number.
Complete all sections of the declaration form to claim funded childcare hours for your child.
Before You Start
Ensure you have:
- Your National Insurance number
- Your 30-hour or 2-year-old eligibility code (if applicable)
- A photo of your child's birth certificate or passport (if requested)
- Emergency contact details (names and phone numbers)
- Details of any allergies or medical conditions
Progress Indicator
A progress bar at the top of the screen shows how far through the declaration you are. You can use the navigation buttons to move between sections.
Saving Your Progress
Your progress is automatically saved as you complete each section. If you need to leave and return later:
- Your data is saved when you click 'Next' or 'Save'
- Return using the link in your original email
- Log in to continue where you left off
After Submission
Once submitted:
- You'll see a confirmation page with your reference number
- You'll receive a confirmation email
- The nursery will review your submission
- You'll be notified if anything needs correcting
- Once approved, the nursery can claim funding for your child
Important: Complete your declaration before the deadline shown. Late submissions may delay your child's funded hours.