Funding Submissions

Deleting Submissions

How to permanently delete a funding submission (Head Office only)

delete remove submission head office

When to Delete a Submission

Submissions should only be deleted in exceptional circumstances:

  • Duplicate submission created by mistake
  • Child enrolled in error and never attended
  • Test data that needs to be removed

Who Can Delete

Only Head Office users can delete submissions. This ensures proper oversight and prevents accidental data loss.

Before Deleting

Consider alternatives to deletion:

  • Archiving: Submissions are automatically archived after the retention period
  • Exported: Once exported, the LA has the data anyway
  • Rejection: If the parent needs to correct information, reject instead

How to Delete

  1. Navigate to the submission's Details page
  2. Scroll to the Danger Zone section at the bottom
  3. Click 'Delete Submission'
  4. Confirm the deletion in the dialog

What Gets Deleted

Deleting a submission permanently removes:

  • The submission record
  • Associated funding details
  • Uploaded documents (legal ID, evidence files)
  • Signing certificates
  • Notification history for this submission
  • Rejection reasons

What's Preserved

  • Audit logs: Records of actions are preserved (unlinked from submission)
  • Child record: The child's profile remains intact
  • Parent record: Parent information is not affected

Warning: Deletion is permanent and cannot be undone. All associated data will be lost. Consider carefully before proceeding.

Audit Trail: The deletion action is logged with the user who performed it, the submission reference, and the timestamp. This provides accountability even after the data is removed.

Last updated: January 25, 2026
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